Statement manager report icons

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Statement manager report icons

The icons that appear beside each account holder's name on the Statement Manager (statement level) report are used to track the receipt of documents required to support an expense claim. The initial report result displays a statement level summary; therefore it is useful to note that the icons at this level indicate the statement level status for an account holder.

Icon	Label
or	At the statement level, indicates an audit has not yet taken place for the tax receipts for this account holder, whereas indicates the audit was completed for the month.
or	indicates the 'envelope' containing receipts (or statement with receipts attached) has not been received for this account holder for this period. indicates the 'envelope' containing receipts (or statement with receipts attached) has been received.
	Clicking this icon opens a window that allows you to make notes (with an audit trail) on tax documentation for this period for the account holder.
	If your organization has a customized statement, you will be able to click and view it from here.
	Clicking this icon allows you to view all transactions associated with this statement. indicates the statement only contains transactions without tax receipts, whereas indicates one or more transactions have an employee-provided tax receipt. Note: The transactions may fall outside the period date range specified when you defined your report search criteria.
	Clicking this icon enables you to download statements for individual cardholders.

At the transaction level of the report, a similar set of icons relate to each transaction as opposed to the statement as a whole for the account holder.

There are two ways to view the report at the transaction level - you can click or to view all transactions associated with this statement, or click the employee name to view just those transactions that meet your specified transaction-level search criteria.

Icon	Label
or	At the transaction level, indicates a tax receipt has not been received, whereas indicates the provision of a tax receipt by the account holder.
or	indicates that other supporting documentation (as stipulated by your organization's policy on expense claims) has not been received for this transaction. indicates the other required supporting documentation has been received from the account holder.
	Clicking beside an employee's name opens a window that allows you to make notes (with an audit trail) on tax documentation for this transaction for the account holder, e.g. the date you sent an email to the account holder to request they provide a receipt for this transaction as it was not supplied with the rest of their receipts for the period.
or	These icons will only appear if the option to mark receipts for extract has been enabled by the Spend Dynamics helpdesk: ebsclientservices@bmo.com and you have been granted the administrator right Admin - Export - Transaction Marking. indicates the transaction has not been marked for extract. indicates the transaction has been marked for extract.

Clicking the transaction status icons (, , ) will display the coding completed by the account holder for each transaction. If the transaction is not locked (i.e. it hasn’t been extracted) and you have the User Right - Editable Reports, you can change the transaction’s coding as well as any linked receipt images.