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A provisional extract is used to retrieve all expenses in the statement period without marking them as extracted. They can be run at any time during the statement period, including after the statement period has closed, and after the expenses have been extracted using the finalized extract.
A finalized extract is used to retrieve all expenses in the statement period and mark them as extracted. This allows expense allocations and other accounting processes to be confirmed. It is recommended to run extracts after the statement period has been closed, so that no incomplete transactions are extracted. Transactions that have already been extracted cannot be extracted again.
The provisional and finalized extracts can be used together but cannot be used in conjunction with other extract types for a particular card program. For example, a card program cannot be set up to use both a drip feed and a provisional extract.
Extracts are only applicable to card transactions. Provisional or finalized extracts will extract all card transactions regardless of approval and coding status.
Note: For information on how to view statement periods for this extract type, close a statement period, recalculate approval rules for a period, recalculate default transaction coding for a period, view a statement breakdown, and view data within the extracted file, see the common extract procedures at the beginning of this section of the help.
