Cash extracts

If your organization has the Cash Management module to input and code cash expenses incurred by employees, you will have access to the cash expenses extract function.

When cash transactions have been approved, you can upload them into your organization’s finance (ERP) system (into Accounts Payable) or Human Resources system to create payment records.

There are two forms of cash extract:

data cash extract (no virtual cash payment records are inserted online)
payment cash extract (this is identical to a data cash extract, except a virtual payment record is inserted online for each employee included in this extract. This payment record effectively balances their expense claim and represents to the employee that the payment has been made)

Spend Dynamics has the ability to perform a level of admin receipt checking as part of the extract process for cash expenses. You can use this functionality, for example, to allow expense items below a nominated amount, for example $50, to be exempted from the check process. This is optional, and not active by default. Contact the Spend Dynamics helpdesk: ebsclientservices@bmo.com for more information and activation.

Note: For information on how to view statement periods for this extract type, close a statement period, recalculate approval rules for a period, recalculate default transaction coding for a period, view a statement breakdown, and view data within the extracted file, see the common extract procedures at the beginning of this section of the help.