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A new supplier is added to Spend Dynamics as soon as an employee makes a purchase with their card from a merchant not currently in the system.
If sufficient detail is provided in the data feed, Spend Dynamics will create a new supplier record for the following transaction types: purchase, credit voucher, cash withdrawals, ATM cash withdrawals and convenience cheques.
For all other transaction types, Spend Dynamics will retain the supplier name (if available) for display on screens that show transaction details.
All suppliers added to Spend Dynamics are non-preferred until their status is changed to preferred. The supplier status drives the results of some search criteria within the Suppliers - Company and Suppliers - Employee reports.
As an administrator, you can set a default charge code for a selected supplier. When an employee uses this particular supplier, their transaction automatically defaults to the pre-selected charge code when it uploads into Spend Dynamics.
Tax references and vendor references can be used to map transactions on cards to vendors in your ERP to enable you to prepare a total spend analysis, whether the spend was on a card (and hence in Spend Dynamics) or on a purchase order (and hence in your ERP system).
